File Manager Instructions • BWATO - The Online File Storage Service

1) System Folders
These are folder that come standard with a new account.

• My Files
• Data Files
• Photos
• Videos
• Shared
• Trashed

You can create as many sub-folders within these folders as desired
All files uploaded will upload into whichever folder you have open. If you have clicked on My Files, you will upload directly into that folder. Inside a folder you can create as many sub-folders as you wish. The sub folders can be many levels deep.

To add a folder, click Add Folder and a screen will come up asking you for a folder name. The name of every folder you create has to be unique and the system will not allow you to create duplicate folders within the same folder. There is also the ability to rename folders. Select the folder you want to rename and click the rename button. Your screen will refresh with the new name that you selected.

You cannot rename one of the main folders. It is just not possible.
The Shared Folder is a special folder. From this folder you can send a link or an actual file to a friend, work associate, personal assistant, etc. When they open their email they have received from you, it will give them a link to this folder. To share data with someone, move the file to this folder, and click the Send button.
When you delete something, it goes into the Trashed Folder. To permanently delete a file, select the file within any folder, and click Delete. To give you the opportunity to retrieve the file you deleted, it is moved into the Trashed folder. The file needs to be deleted from here once more to make the delete final. Unfortunately after that, the file will never be able to be retrieved from here.

2) Uploading
When you click the Upload button, you will be given the ability to upload 3 files at the same time. Click Upload, and then Browse. This will pop up a familiar box to you to be able to browse through your files, and select which ones you would like to upload. This popup looks the same as when you are attaching a photo to an email (for example). Browse your computer, find the file you want, and click the open button. Once you have selected the one to three files you wish to upload to betweenworkandtheoffice.com, click the Upload button, and it will be uploaded into the folder you were last in.

3) Downloading
To download, click on the file you want and it will popup with a download box which is the same format as the standard download box for windows. Click Open, Save Cancel to complete the download.

4) Moving Files Between Folders
Select the file(s) you want to move, and click move. You will be asked to select a folder to move to. Once you have selected the folder, click submit.

5) Sending Files
This is a nifty little feature. Select the file(s) you wish to send and click Send. You will be taken to a screen that looks like an email screen. Enter the To Address. This is the email you will be sending to. Enter a subject and a message, as you would a regular email. Under attached files, if you leave the “Send as links instead of attachments” the actual files will be sent to the email you specified. If you click the “Send as links instead of attachments”, an email will be sent to that person with a link they can click on, and it will take them to a screen where they can immediately download what you have sent them. This will enable you to give files to others without sending huge emails to their inbox.

6) Using Contacts
This is yet another nifty little feature. Click on the contacts tab to add a contact. Remember to assign the contact to a category, so that if you click on the categories, you can access all your contacts by those categories. When you add a contact, you may upload a picture to identify that contact. You need to keep your picture limited to 60k in size or less. If you try to upload a file larger than that, you will get an error message. Also, only JPEG format is supported currently. Once the contact information is entered, click Save and Close, You will know see the contact under the alphabet letter relating to the last name.

6) Using To-Do’s
This feature enables you to set up tasks with reminders. Click “New To-Do” to add a new task, and click “My To-Do” to see all your current tasks. When adding a new task, remember that the Due Date is important. What you put in here will be what sorts the “My To-Do” page. If you don’t change the Due Date when adding, it defaults to today’s date.